EBCI Health and Medical Division

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Privacy Policies Required Under HIPAA

Preamble
General Definitions
General Policy for Adhering to HIPAA Regulations
Privacy of the PHI of Deceased Individuals
Uses and Disclosures of Protected Health Information (PHI) of Minors and Iincompetent Adults
Uses and Disclosures by Covered and Non-covered Components
Business Associate Agreement
Uses and Disclosures of Protected Health Information (PHI) between Health Plan and Plan Sponsor
Authorization requirement for Uses and Disclosures
Psychotherapy Notes
Disclosures for Marketing and Fundraising
General Requirements for Authorization to be Valid
Core Elements and Requirements
Facility Directories
Uses and Disclosures for Involvement in Individual’s Care/Notification Purposes
Uses and Disclosures for Public Health and Safety
- Public Health Activites
- Abuse, Neglect, or Domestic Violence
- Law Enforcement Purposes
- Identification and Location Purposes
- Victim of a Crime
- Deceased Individuals
- Crime on Premises
- Reporting Crime in Emergencies
- Serious Threat to the Health or Safety of the Public
- Health Oversight Reporting
- Disclosures Regarding Violations of Law or Professional Standards
- Disclosures by Personnel Who are Victims of Crime
Disclosures for Judicial and Administrative Proceedings
Use and Disclosure Where Authorization to Agree is not Required for Research
Disclosures for Specialized Government Functions
Disclosures for Workers’ Compensation
De-Identification of Protected Health Information (PHI)
Re-Identification of Protected Health Information (PHI)
Minimum Necessary Requirements
Uses and Disclosures for Underwriting and Related Purposes
Verification Requirements Prior to Disclosures
Component Requirement for Providing a Notice of Privacy Practices
Notice of Privacy Practices of EBCI Health Plans
Individual Right to Request Restrictions on Use/Disclosure; Confidentiality
Individual Right to Request Access to Own Protected Health Information (PHI)
Right to Amend Protected Health Information (PHI)
Right to an Accounting of Disclosures of Protected Health Information (PHI)
Designation of a Privacy Officer/Contact Person
Training of Workforce Members
Establishment of Administrative, Technical and Physical Safeguards
Hotline
Complaint Process for Health Plan
Complaint Process for Health Care Providers
Audits of Complaint Procedure
Sanctions Against Workforce for Failure to Comply with Privacy Policies and Procedures
Mitigation of Harmful Effects
Retaliation
Waiver of Rights
Creation of and Changes to Policies and Procedures
Documentation of Policies and Procedures
Effect of Prior Consents and Authorizations
Summary of Notice of Privacy Practice Form (form)
Notice of Privacy Practices Health Plan (form)
Notice of Privacy Practices Health Care Provider (form)
Authorization for Use or Disclosure of Health Information Form (form)
Instructions to Complete “Authorization for Use or Disclosure of Health Information per Patient's Request (form)
Mailing of Notice of Privacy after Telephone Consult Letter (form)
Request for Correction/Amendment of Protected Health Information Form (form)
Instructions to Completing Form Request for Correction/Amendment of Protected Health Information Form (form)
Letter of Acknowledgement for Correction or Amendment (form)
Letter of Extension for Correction or Amendment (form)
Letter Approving Correction or Amendment (form)
Letter Denying Correction or Amendment (form)
Record of Disclosures Form (form)
Request for Accounting of Disclosure of Protected Health Information (form)
Complaint Process Log Form (form)
Transfer of Misdirected Hotline Complaint (form)
Complaint Acknowledgement Sample Letter (form)
Categorization and Prioritization of Seriousness of Complaints (form)
File Set up Procedure and File Maintenance (form)
Complaint Investigation Step Form (form)
Investigation Process (form)
Complaint Final Report Form (form)

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